Northridge Neighborhood Council |
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BACKGROUND
GOALS OF THE NORTHRIDGE NEIGHBORHOOD COUNCIL
BOARD OF DIRECTORS
COMMITTEES
VOTES ON INTERNAL BOARD AND COMMITTEE ISSUES ;
VOTES ON COMMUNITY ISSUES ;
ADMINISTRATOR AND STAFF
SUMMARY OF BASIC STRUCTURE
DUTIES OF THE BOARD OF DIRECTORS
DUTIES OF THE COMMITTEES
DUTIES OF THE SUBCOMMITTEES
DUTIES OF THE ADMINISTRATOR
TOWN HALL MEETINGS AND VOTING
ASSISTANCE FROM D.O.N.E.
EXHIBIT A. LIST OF CITY DEPARTMENTS *
EXHIBIT B. PROPOSED COMMITTEES *
1. INTERNAL ISSUES *
2. COMMUNITY GROUPS ISSUES *
3. ARTS & CULTURAL AFFAIRS *
4. SCHOOLS & LIBRARIES *
5. RECREATION AND PARKS *
6. SENIORS, YOUTH, WOMEN’S, & VETERAN’S ISSUES *
7. SOCIAL SERVICE & HUMAN RELATIONS *
8. PUBLIC SAFETY & HEALTH *
9. MEDIA & ADVERTISING *
10. TRANSPORTATION *
11. COMMUNITY BEAUTIFICATION & PRESERVATION *
12. PUBLIC WORKS & INFRASTRUCTURE *
13. UTILITIES
14. REAL ESTATE
15. ANIMALS
16. BUSINESS
17. LEGAL
18. CITY BUDGET & FINANCE
19. MAYOR & CITY COUNCIL
20. CITY ETHICS COMMISSION
EXHIBIT C. SUMMARY
On June 8, 1999, Los Angeles voters approved a new City Charter, which includes a provision for the creation of a citywide network of Neighborhood Councils. The goal of this Charter change is to promote more citizen participation in government, and to make government more responsive to local needs (Charter Section 900).
To meet the goal, the Charter specified that Neighborhood Councils are to be self-governed, self-directed, and completely independent, except that their funding will come from the city’s Department Of Neighborhood Empowerment (D.O.N.E.), which was created to coordinate the formation of the network throughout the city (Charter Section 911).
The Charter does not prohibit the local groups from obtaining additional funds through grants, fundraisers, or other means. It is presumed that such activity will be encouraged by the city.
Neighborhood Councils are expected to monitor the quantity and quality of city services, and to have periodic meetings with responsible officials of city Departments (Charter Section 910). Toward this end, Mayor Hahn stated during his 2001 campaign that he will require city Departments to hold quarterly meetings with Neighborhood Councils on a regional basis.
Mayor Hahn also announced during his campaign that he would create an Office of the Neighborhood Advocate within the Mayor’s office.
Neighborhood Councils are also asked to suggest priorities for the city’s annual budget, and the Charter makes the Mayor’s office responsible to set deadlines for the submission of the input (Charter Section 909).
Mayor Hahn further stated during his campaign that he would provide a role for Neighborhood Councils in the performance reviews of the city’s General Managers. It has not yet been announced exactly what that role may be.
One key component of the network of Neighborhood Councils is the establishment of an Early Warning System (EWS), also called an Early Notice System (ENS), whereby Neighborhood Councils will be given early notice of matters that come before the City Council, City Council Committees, City Boards, or City Commissions. The Neighborhood Councils will then have an opportunity to gather community opinion as needed, and provide input to the city agency that will be considering the matter (Charter Section 907).
The ENS will operate through the Internet. D.O.N.E. will provide technical training to access the system, and will provide an e-mail address to each certified Neighborhood Council.
The D.O.N.E. plan is to create an ENS Website where Neighborhood Councils can obtain information regarding local issues, and can then use the e-mail system to provide feedback to the appropriate city Departments and agencies. Comments made by a Neighborhood Council in this fashion will also be printed and placed into the public record. The e-mail address can also be used to communicate with Stakeholders about meeting times and places.
Mayor Hahn also said during his 2001 campaign that he would require "Community Impact Statements" for City Council actions that will affect neighborhoods. It is not known who will prepare such statements, or what their importance will be to the Neighborhood Councils.
Finally, and subject to other applicable laws, the City Council is allowed by the Charter to delegate its authority to Neighborhood Councils to hold public hearings on local matters prior to the City Council making a decision (Charter Section 908). To index
The Northridge Neighborhood Council will serve as a citizen advisor to the Mayor, City Council, Planning Department, and other city agencies concerning local community issues. It will also contribute information, suggestions, and recommendations on community matters controlled by any city department or bureau, such as safety, health, public works, and community service.
Primary goals of the Northridge Neighborhood Council include the following:
1. To provide a channel for citizen input into the decision-making process of city government
2. To encourage Stakeholders to identify neighborhood problems and needs
3. To encourage Stakeholders to develop programs which respond to their problems and needs
4. To encourage Stakeholders to help improve the physical appearance of their neighborhoods.
5. To encourage Stakeholders to help improve the social environment of their neighborhoods
6. To encourage Stakeholders to understand "how government works"
7. To encourage a spirit of cooperation and good will among residents of a neighborhood
8. To conduct regular Town Hall meetings where Stakeholders can vote on community issues To index
Each Director normally will chair one or more Committees. Since the mission of the Neighborhood Council is to advise the city regarding Community Issues that usually involve at least one City Department, the Committees should be set up so that each will become proficient in communicating and providing liaison with one or more specific City Departments.
Los Angeles has 48 city departments. Thirty-six of these are likely to be contacted by the Neighborhood Council for one reason or another. Thus, a full Board with many community issues conceivably could have 36 Committees to deal with the city, plus one or more Committees that will concentrate on administrative issues pertaining to the Neighborhood Council.
However, there is no reason to create Committees (or elect Directors) simply because they might be useful sometime in the unknown future. It is more efficient to wait until there is an actual need. Once a committee is no longer active, it should be disbanded. Similarly, the number of Directors should fluctuate with the number of committees. For this reason, the Bylaws specify a minimum of 5 , and an "unspecified" maximum. To index
Directors will elect their own Chair and Co-Chair, and will vote on "Internal Board and Committee Issues", such as organization, operation, and administration of the Neighborhood Council.
A quorum of the Directors must be present for a Board vote to be valid. A majority of the quorum shall be sufficient to approve or disapprove any action before the Board.
Because of the potential large size of the Board, and the fact that any given meeting is likely to be attended by only half of the current Directors, the number of Directors necessary to constitute a quorum is 33% of the current Directors. Although the Board may expand or shrink, the 33% quorum does not change.
Proxy votes are not allowed. A Director who wishes to cast a vote must be present at the meeting where the voting takes place. To index
The Neighborhood Council will require a full-time or part-time Administrator and staff. The Administrator will provide and/or oversee administrative and clerical help for day-to-day operations, mailings, etc. It is expected that D.O.N.E. will provide funds for such assistance.
For efficiency, it might be possible to share office space, phone, fax, and personnel with other Neighborhood Councils, preferably those which adjoin the Northridge boundaries. To index
BOARD OF DIRECTORS - 5 or more Directors, who are elected by Stakeholders. The Board will elect its own Chair and Co-Chair, and will vote on internal Board and Committee Issues.
COMMITTEES – Can be up to 36 for city issues, plus one or more for internal and administrative issues of the Neighborhood Council. Each Committee is headed by a Director (called a Committee Vice Chair) who provides a direct link between community and city. Any Stakeholder can serve on a Committee, as a Member.
STAKEHOLDERS – Any stakeholder in the Neighborhood Council boundaries. Each is entitled to one vote on an issue. Stakeholders elect the Board and vote on all Community Issues. The result of community votes are transmitted to the city and/or acted upon by the Committees and/or Board.
ADMINISTRATOR & STAFF – handles day-to-day administrative operations. Funded by D.O.N.E. To index
The Board will:
2. Petition D.O.N.E. to adjust the boundaries, if deemed appropriate
3. Apply to D.O.N.E. to amend the By-Laws, if deemed appropriate and if said amendment has first been approved by the Stakeholders in accordance with Article XI of the By-Laws (
4. Decide the frequency of Board, Committee, and Town Hall meetings. At least one meeting will be held each calendar quarter (City Council Plan, adopted 5-15-01)
5. Survey the Stakeholders at least every 2 years to assess if the Neighborhood Council has met its goals (City Council Plan, adopted 5-15-01)if deemed appropriate
6. Attend and actively participate in all meetings, activities, and programs of the Neighborhood Council, and share information with other Directors.
7. Coordinate with the city’s D.O.N.E. to locate permanent office space.
8. Coordinate with the city’s D.O.N.E. to hire an Administrator and staff.
10. Oversee the Administrator’s publication of a Policies and Procedures Manual which will describe the duties of the organization and its Committees
11. Oversee the Administrator’s publication of an Operating Manual which will describe the day-to-day workings of the organization
12. Direct the Administrator to prepare correspondence to various city agencies on behalf of the Northridge Neighborhood Council.
13. Develop an annual budget request to city for future funding and assistance
14. Develop procedures to make recommendations concerning the annual city Budget
15. Develop an on-going plan to publicize and encourage Stakeholder involvement in the Northridge Neighborhood Council.
16. Develop a written list of procedures to announce and publicize Neighborhood Council issues
17. Determine specific geographic boundaries (4 blocks in any direction, 1-mile radius, etc.) within which to post and distribute flyers (door-to-door) announcing potential issues of concern to local neighborhoods.
18. Determine specific geographic locations (libraries, parks, supermarkets, barber shops, beauty shops, etc.) for posting and distributing flyers announcing Town Hall meetings of all Stakeholders.
19. Conduct regular Town Hall meetings where Stakeholders can vote on community issues
20. Develop procedures to transmit results of Stakeholder votes to city.
21. Select one or more Directors to represent the Northridge Neighborhood Council at joint meetings with other Neighborhood Councils.
22. Select one or more Directors to represent the Northridge Neighborhood Council at the citywide Congress of Neighborhood Councils meetings that will be arranged by D.O.N.E. every 2 years (City Council Plan, adopted 5-15-01)if deemed appropriate
A Director who is "term-limited-out" after 8 years may seek re-election, but not until a minimum of 12 months has elapsed since the expiration of his or her most recent term of office.
Vacancies on the Board will be filled as soon as possible by a vote of the Stakeholders, usually at the next regularly scheduled Town Hall meeting of the Stakeholders.
Directors will elect their own Chairperson and Co-Chairperson on an annual basis. Any member of the Board may seek the positions. The Co-Chairperson will act in the place of the Chairperson when the Chairperson is absent, and will act in the place of the Secretary when the Secretary is absent.
The Chairperson of the Board will preside over all Town Hall meetings of the Board and Stakeholders.
The Chairperson of the Board will appoint Vice Chairs to head various Committees, with the approval of a majority of the Board. Each Director normally will chair at least one Committee.
The Chairperson will appoint a Director as Treasurer. The Treasurer will oversee the financial affairs of the Neighborhood Council, and will open a bank account and sign checks prepared by the Administrator.
The Chairperson will appoint a Director as Secretary. The Secretary will take and prepare Minutes of all meetings, and will document that a quorum was present. The Secretary will also maintain an accurate permanent roll call of Directors, guests, and staff at all meetings.
The Secretary will decide whether a vote should be visual, vocal, or by ballot, pre-numbered or otherwise, as may be the case with sensitive matters where residents have strong opinions either for or against a particular issue. In the case of elections, the Chairperson of the Board shall appoint 3 Directors to serve as Inspectors of Elections and perform the duties described in Article IV of the By-Laws.
The Secretary, in conjunction with City Attorney or D.O.N.E. staff, will function as a Parliamentarian and advise the Board on provisions of the Ralph M. Brown Act, the City Ethics Commission rules, and other requirements imposed on the Board by various government agencies. The Secretary will also advise the Board on the parliamentary procedures codified in Roberts Rules of Order, as appropriate. To index
Each Committee will be headed by one or more Vice Chairs appointed by the Chairperson of the Board. All Vice Chairs must be Members of the Board.
A Director may serve as a Vice Chair of more than one Committee.
Each Committee will have at least 3 Members, including its Vice Chair(s).
Committee Members will be selected by the Chairperson of the Board or by the Committee’s Vice Chair(s). There is no maximum number of Members for any Committee.
Committee Members are not required to be Directors. Any Stakeholder can request to be selected as a Committee Member.
Stakeholders will be encouraged to join and participate in Committee activities, especially when an issue before the Committee affects them directly.
Committees will provide liaison between the community, the city, and the Neighborhood Council. Since the primary mission of the Neighborhood Council is to advise the city regarding Community Issues, the Committees should be set up so that each will become proficient in communicating and providing liaison with specific city departments.
Committees will work closely with the Administrator to accomplish their purposes. Among other duties, the Committees will:
1. Examine incoming information on the Early Notification System (ENS) Website from the city (via the Administrator) and determine an appropriate course of action.
2. Instruct the Administrator, as needed, how to handle specific community inquiries or complaints
3. Instruct the Administrator to mail Alert Notices to the community concerning specific matters, or to distribute or post them at supermarkets or other predetermined locations. Such mailings and distribution might be for an area of 4 to 6 blocks for local issues, or might be sent district-wide for a regional issue.
4. Inform the Administrator of items to be included on the Agendas for Town Hall Meetings
5. Instruct the Administrator to post, distribute, and/or mail Meeting Notices and Agendas to the community concerning upcoming Town Council meetings.
6. Assist the community in organizing for Town Hall Meetings.
7. Prepare appropriate reports concerning Neighborhood Council issues, votes taken concerning the issues, and any findings and/or recommendations.
8. Vote on recommendations to be made to the Board.
9. Prepare written recommendations for the Board, which may be transmitted to the city for various issues under the jurisdiction of the Committee.
10. Committee Vice Chairs may form Subcommittees and direct their activities as needed for specific projects.
11. Assist Subcommittees in writing "majority" and "minority" reports for the files, if considered appropriate. To index
Committee Vice Chairs can form one or more Subcommittees to handle various matters that come before the Committees. Each Subcommittee will be headed by a Subcommittee Leader appointed by the Committee Vice Chair.
Subcommittee Leaders and Members are not required to be Members of the Neighborhood Council’s Board of Directors. Any Stakeholder may serve as a Subcommittee Leader or Member.
Stakeholders will be encouraged to join and participate in Subcommittee activities, especially when an issue before the Subcommittee affects them directly.
The Subcommittees may be permanent or "ad hoc", depending if they are formed to handle a specific neighborhood issue, with the intent to disband when the issue has been voted on and/or otherwise resolved.
The name and goals of each such Subcommittee will be transmitted to the Administrator in writing, for the permanent files of the Neighborhood Council. Likewise, the formation and termination date of each such Subcommittee will be transmitted in writing to the Administrator, along with a list of its Members and the Minutes and roll call for each meeting.
Subcommittee Members can volunteer, or will be selected by the Committee’s Vice Chair(s) or by the Subcommittee Leader. There is no minimum or maximum number of Members for any Subcommittee.
Subcommittee Members will gather facts concerning the issues before them, and will prepare documents or exhibits that will assist the Committee Members in determining a course of action, which normally will be either to communicate with a certain city agency, and/or to call for a vote of Stakeholders throughout the Northridge Neighborhood Council District.
Subcommittee Members may also be directed by the Committee to communicate and provide liaison with the Stakeholders most affected by the issue, and with the city if considered appropriate. ; To index
The Administrator will be selected by the Board or by the city, and will be responsible for carrying out the day-to-day administrative activities and functions of the Neighborhood Council.
The Administrator will be a full-time or part-time person to be paid by D.O.N.E., which will also pay for staff support and office expenses.
The Administrator and his/her staff will provide administrative support to the Committees and to the Board, including typing, filing, and other clerical tasks, fax, phone, printing, mailing, etc.
In addition, the Administrator and his/her staff will:
1. Receive all incoming information on the Early Notification System (ENS) Website from the city, and distribute it to the appropriate Committee Vice Chairs.
2. Receive all calls from the community, and refer them to the appropriate Committee if the problem is not resolvable by the Administrator.
3. Prepare agendas, with input from the Board and Committee Vice Chairs, and determine the location of meeting place(s) for Committees and Subcommittees.
4. Prepare agendas, with input from the Board and Committee Vice Chairs, and determine the location of meeting place(s) for the Board and Stakeholders when Town Hall meetings and voting will take place.
5. Post all agendas and notices in advance of each meeting, in accordance with Articles IV and V of the By-Laws.
6. Ensure that all Committees and Subcommittees have appropriate instructions and forms so that accurate Minutes and roll calls will be maintained.
7. Notify all Board and Committee members of their respective meetings by telephone, fax, or e-mail, two to three working days in advance of such meetings.
8. Notify all Stakeholders of upcoming meetings in accordance with Articles IV and V of the By-Laws, and notify Stakeholders in specific geographic areas, as directed by the Board or its Committees.
9. Ensure that all flyers and mailings are distributed and/or posted as directed by the Board.
10. Provide Sign-In sheets and encourage Stakeholders to sign in at every Town Hall meeting. Enter all information from Sign-In Sheets into a Neighborhood Council computerized database within 48 hours after conclusion of the meeting.
11. Create and publish an Operating Manual, complete with appropriate Forms, to describe the day-to-day workings of the organization, based on input from the Board.
12. Create and publish a Policies and Procedures Manual, complete with appropriate Forms, based on input from the Board.
13. Create a Community Newsletter, based on input from the Board, D.O.N.E., the City Council office and City Departments, other government agencies, and community groups.
14. Allow any Stakeholder to examine the financial records of the Neighborhood Council at any reasonable time (City Council Plan, adopted 5-15-01)
15. Prepare accounting statements, under the direction of the Treasurer, to be submitted to D.O.N.E. at least once per year as requested by D.O.N.E. (City Council Plan, adopted 5-15-01)
16. Prepare invoices, prepare checks for signature of the Treasurer, make deposits, and keep the books of the Neighborhood Council, under the direction of the Treasurer.
17. Prepare correspondence and e-mail messages to various city agencies on behalf of the Northridge Neighborhood Council.
18. Prepare and file any certificates and reports required by any government agency, under the direction of the Secretary.
19. When requested, and when appropriate, appear before the City Council or other government agency as an official representative of the Northridge Neighborhood Council to explain a position taken by the Stakeholders and/or the Board.
20. Maintain open records of all meetings, Agendas, and Minutes that can be examined by any member of the public.
21. Maintain up-to-date list of all Board, Committee, and Subcommittee members
22. Maintain continuous liaison with D.O.N.E.
23. Maintain continuous liaison and coordination with the City Council office for the area(s) serviced by the Neighborhood Council.
24. Maintain continuous liaison with the Chamber of Commerce, Northridge Business Improvement District, CSUN, Northridge Hospital, police and fire departments, and various other local resident, business, and service groups that are likely to have frequent business before the Neighborhood Council.
25. Maintain a list of current and past Stakeholders who have served on Committees or Subcommittees, with dates served and a brief narrative of the goals of each such Committee or Subcommittee. The list will be used as a potential source of Members to serve on future Committees and Subcommittees. Update the list on an annual basis.
26. Maintain a list of Registered Voters in the Neighborhood Council district. Also maintain a list of addresses of Precinct Voting locations. Such lists will serve as potential sources of Members to serve as future Directors and/or on future Committees and Subcommittees. Update the list on an annual basis. To index
Regular Meetings of the Board will be held at least quarterly, on a scheduled basis. They will be conducted in a "town hall" fashion, whereby every Stakeholder is encouraged to attend and be heard on a variety of matters.
Special Meetings can be called by the Chair or by any three members of the Board.
The Administrator, with input from the Board and the Committee Vice Chairs, will prepare the Agenda for the Town Hall meetings. Any Stakeholder at any time may request the inclusion of a specific Agenda Item for specific future meetings, and upon concurrence of a majority vote of the members of the Board, such item will be placed on the future Agenda as requested.
Only Directors will vote on "Board and Committee Issues", such as organization, operation, and administration of the Neighborhood Council. A quorum of Directors will be necessary for a valid vote on "Board and Committee Issues."
At meetings where Directors are to be elected by the Stakeholders, each candidate will be allowed a certain amount of time to address the Stakeholders and state his or her position. The Presiding Officer (usually the Chairperson of the Board of Directors) has the discretion to limit the amount of time allowed for such presentations, and whether Stakeholders will be allowed to ask questions of the candidates.
"Community Issues" will be presented to Stakeholders by Committee Vice Chairs, who will provide background data, explain both sides of the issue, and report the Committee’s recommendations and suggested alternatives if any, to the Stakeholders.
Stakeholders will be allowed to comment or discuss all "Community Issues" prior to the call for a vote. Committee Vice Chairs must act as facilitators of these discussions, and may not promote a particular point of view, other than Committee recommendations and suggested alternatives, if any.
"Community Issues" will then be voted on by every person who is eligible and desires to vote. The vote of the Stakeholders will be binding on the Committee or Subcommittee as regards the final reports to the Board and/or city. No person or other entity may vote more than once, no matter how many Stakeholders that person or entity represents. Proxy votes will not be accepted. Stakeholders must vote in person.
The Board Secretary will decide whether a vote should be visual, vocal, or by ballot, pre-numbered or otherwise, as may be the case with sensitive matters where residents have strong opinions either for or against a particular issue.
In the case of elections, the Chairperson of the Board shall appoint 3 Directors to serve as Inspectors of Elections and perform the duties described in Article IV of the By-Laws.
There is no minimum number of voters necessary to constitute a quorum for voting on "Community Issues." Such issues will be decided by a majority of the Stakeholders who cast their votes at any particular meeting. Each Director is entitled to one vote, just as any other Stakeholder is entitled to one vote.
The Agenda for Town hall meetings will include a Public Comment period to last no more than 30 minutes, unless a show of hands from Stakeholders reveals that the community desires the Public Comment period to continue beyond this time limit. The Chair has the option of limiting the amount of speaking time per person, depending on the number of persons wishing to speak.
Typical Agendas for Town Hall Meetings would normally include, but not be limited to, the following:
1. Call to Order
2. Welcome and Introductions, if any
3. Roll Call
a. Chair announces if a quorum of the Board is present
4. Reading (and corrections if needed) of the Minutes of the Previous Meeting
a. Approve as read, or
b. Approve as Corrected
5. Reading of Official Correspondence
6. Treasurer’s Report
a. Placed on File
7. Election of New Directors, if applicable
8. Committee Reports and Recommendations
a. Public Discussion
b. Stakeholder Vote
9. Reports of Officers
10. Other Reports
11. Unfinished Business
a. Public Discussion, if applicable
b. Stakeholder Vote, if applicable
12. New Business other than elections
13. Programs, if applicable
14. Public Comment by Stakeholders and the general public
15. Announcements
16. Adjournment To index
It is presumed the city’s Department of Neighborhood Empowerment (D.O.N.E.) will provide all staff support and funding as follows, either solely to the Northridge Neighborhood Council or in conjunction with one or more adjacent Neighborhood Councils:
1. Coordinate with city G.I.S. Mapping and/City Council office to provide large and small Maps of the Neighborhood Council boundaries, down to Census Tract level, if possible.
2. Provide complete mailing lists and phone numbers of Stakeholders within the Neighborhood Council boundaries, including e-mail addresses when known
3. Provide complete mailing lists and phone numbers of leaders of other Neighborhood Councils throughout the city, including e-mail addresses when known.
4. Provide a list of city offices, telephone numbers, and contact persons for various issues
5. Provide a list of firms, organizations, and individuals involved in local issues, including telephone numbers and contact names.
6. Provide a Procedures Manual describing how to contact various city agencies
7. Provide a Procedures Manual describing how to contact developers or other entities involved in local issues.
8. Provide a Procedures manual describing procedures to be followed as regards making recommendations concerning the annual city Budget.
9. Provide orientation and training for Directors
10. Provide informational and educational materials for Directors, Administrator, and Stakeholders
11. Provide Internet and computer training, if needed
12. Provide a list of prospective no-charge meeting places owned by city or others.
13. Provide funds for Administrator and staff support.
14. Provide funds for office space and utilities, including phone lines for fax and e-mail
15. Provide funds for Internet access and an e-mail address
16. Provide funds for office furniture (desks, chairs, file cabinets, bookcases, lamps, clocks, etc.)
17. Provide funds for office equipment (fax, phone, e-mail, computers, typewriters, calculators, etc.)
18. Provide funds for postage, printing, office stationery items, computer software, and miscellaneous supplies (paper, pens, pencils, thumbtacks, etc.)
19. Provide funds for publication of a Community Newsletter.
20. Provide assistance in creation and publication of a Community Newsletter.
21. Provide assistance in preparing and distributing Agendas, Minutes, flyers, posters, reports, and letters
22. Provide assistance in planning and coordinating Neighborhood Council activities, projects, and programs
23. Provide assistance in coordinating with city agencies, as needed.
24. Request attendance of representatives from local City Council office, City Attorney, Planning, or other city departments at meetings, as needed.
25. Attend Board, Committee, Subcommittee, and Town Hall meetings, as requested by the Board or as appropriate
26. Attend other community meetings, as requested by the Board or as appropriate
27. Provide a sergeant-at-arms for Town Hall meetings, as needed
28. Provide translation services at Town Hall meetings, as needed
29. Provide child-care services at Town Hall meetings, as needed
30. Provide record keeping for all information required by government agencies concerning Directors and Committee members
31. Provide "Recognition" certificates for Directors and Committee members